Metropolis Q1 Research Update – Over 500 Office Requirements


Active Office Requirements

In Q1 2016, Metropolis researched over 500 companies actively searching for office space in the UK. Total office demand identified in Q1 hit 9.4m sq ft.


The top 5 sectors by UK office demand were:

Banking & Finance – 1.4m sq ft

Media – 1.1m sq ft

Technology & Telecoms – 0.8m sq ft

Government – 0.7m sq ft

Insurance – 0.5m sq ft


The top 5 UK Cities by office demand were:

London – 4.3m sq ft

Manchester – 0.6m sq ft

Leeds – 0.5m sq ft

Bristol – 0.4m sq ft

Glasgow – 0.3m sq ft


Potential Office Demand

Just over 5m sq ft of potential office demand, classified on the Metropolis database system as “Potential Mover” leads, was researched in Q1 2016. About 2.5m sq ft of this potential demand is attributed to office occupier lease expiry, which breaks down by year as follows:

2016 – 0.6m sq ft of office leases to expire

2017 – 1.2m sq ft of office leases to expire

2018 – 0.7m sq ft of office leases to expire


We could see about 200,000 sq ft of the potential demand from lease ends researched in Q1 2016 convert to active searches for office space this year, with several 20,000 sq ft + office requirements expected to surface from Media and Insurance companies in the next few months. One or two major requirements also look likely to trigger in the next few months from the 1.2m sq ft of 2017 leases due to expire, including a possible 80,000 sq ft West of London/Thames Valley requirement from a major Technology company.


The Metropolis database system holds all of the above data and thousands of other leads – for details on accessing the leads and joining Metropolis please email or call us on 01296 631 186.

How many companies move at lease expiry?

According to new research by CBRE, the majority of companies choose to remain in their existing premises at lease expiry,

The survey analysed 500 companies in the UK and Netherlands to analyse occupier behaviour when ‘stay or go’ property decisions are being evaluated. Of those companies contacted, just 12% moved the last time their lease expired and of those who had moved premises nearly two-thirds had changed their footprint, with 50% expanding.

A large proportion of companies cited the relationship with the building management company as a significant factor in the decision on whether to stay or go.

Research by Metropolis has shown that companies in London are far more ready to relocate on lease expiry, with current trends indicating close to 60% launching searches within two years of lease expiry and 40% actually moving. In London the raising of rents or redevelopment are often the triggers for a move. In the rest of the UK there is less enthusiasm for relocation, with around 20% relocating at lease expiry.

In an age when office leases are shorter and shorter, with more and more break options, it is clear that landlords and managing agents need to be on top of their game to prevent occupiers from choosing to move out of their properties.

17% of Office Occupiers Hunting

A recent report from the real estate division of UK national law firm Irwin Mitchell surveyed tenants attitudes to the properties they occupy, what their plans are for the future and relationships between landlord and tenants relationships.

The firm spoke to senior decision makers at over 250 companies, who together employ a total of 111,680 staff. The companies range from smaller companies employing less than 200 people to the largest who employ over 6,100 staff. 

Irwin Mitchell asked businesses whether they were planning to change their business premises requirements in the next 12 months. Whilst over 80% of businesses said they intend to stay in the same premises in the next 12 months, 16.8% plan to relocate or take on more space and only 2.4% said they planned to reduce space. The availability of finance did not seem to be a factor in influencing this decision with 88% of respondents saying it did not impact on their planning and only 12% saying that it did.

These figures overlap with Metropolis research, which finds that over 1,000 UK companies currently have requirements to relocate in the next two years or are approaching a lease expiry, which as a proportion of all office space transacted and recorded by Metropolis in the last ten years, represents some 20% of the market.

The UK survey asked what the most important factor was in their premises decision-making. In total 69% of the businesses placed  location first. The second most important factor was cost, followed by workforce accessibility and transport links. Of all the factors, energy efficiency was the least important, with no businesses classing it as a top priority.

The responses chime with a snapshot survey of 100 London occupiers, carried out last quarter by Irwin Mitchell, which also showed that location (34%), and then cost (24%) were the most important factors in making property decisions. In London, the quality of the building was ranked third (14%), perhaps illustrating a need to attract employees by taking good quality space.

The survey also asked about increased online working practices, and 43% consider that this will result in businesses
requiring less office space in the future, balanced by 40% thinking requirements will stay the same. Only 16% of businesses thought online working would mean they would need more office space. However, only a very small percentage said they personally plan to reduce their premises requirements in the next 12 months due to online working, indicating that a reduction in office space requirements due to online working may be a longer term trend.

Metropolis research has found that landlords have adapted to the recession, downsizing and companies needing less space by offering shorter leases (averaging not much more than 6 years) and falling rents in real terms. Although there are signs of lease lengths and rents starting to rise in London as office availability shrinks.

It appears that business occupiers attitudes to property are becoming increasingly confident in the context of an economic upturn.  Landlords are more flexible and accommodating than in the past. In recent years landlords have had to improve their offer to attract the best tenants in difficult markets.

With 17% of businesses saying they plan to expand or relocate, but the majority wishing to stay in-situ this situation will be particularly critical in London, as the balance of power swings back towards landlords due to declining office supply.

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